Expenses

  1. Submitting expenses
  2. Mileage claim A to B

Submitting expenses

  • In the staffarea go to Expenses > Add expenses
  • Click in the expenses column for the shift you want to submit expenses for
    • Note that you may have a guide price for the max expenses allowed. This can be exceeded, but there will be a warning you are submitting over the maximum expenses amount and the expenses might not be approved.
  • Click on Add
  • Add the expense details; Type, Amount, Incurred date, Description and Image, and press OK:
  • You can then still delete or edit this expense using the Action column
  • If you expense amount exceeds the maximum suggested you will get the following message
  • Once the expenses have been actioned (approved or declined) you will get an email in the evening to give you details and any comments should an expense be declined.You can also see the details in the staffarea
  • Click on icon in the Action column to see any comments

Mileage claim A to B

Select 'Mileage (A-B)' in the expenses list to see this dialogue to claim your mileage:

  • Add the following details:
    • Incurred date
      • The date that the expense was incurred as it may differ from the actual shift date
    • Add your start address into 'Address from'
      • Start typing and google will bring up a list of options
      • You have the option to use your home address by clicking the blue link below the 'Address from' field
    • Add your detination address into 'Address to'
      • Start typing and google will bring up a list of options
      • You have the option to use your home address by clicking the blue link below the 'Address to' field
    • Click '+Add another journey' if you need to add another trip which would be the return journey from the venue.
  • The following will then show below:
    • Total miles based upon your journeys added
    • Cost per mile
    • Deductions. It might be that a certain amount of initial miles cannot be claimed for.
    • Total cost based upon total miles and cost per mile
  • If you need to add any details add them in the Description text field
  • You can also upload any receipt images if required using the button 'Upload image' in the top right