Covid-19 Updates

  1. Run a report to ascertain which staff are to be furloughed and tag them
  2. To allow only certain staff within a 'staff tag' to view and approve an opt-in when logging into their staffarea
  3. Contact staff within a 'staff tag' to inform them to agree to new Job Retention Scheme terms

Run a report to ascertain which staff are to be furloughed and tag them

We have created a new Furlough report to help with your Job Retention Scheme admin. You should then also add these staff to a staff tag.

Details on how to use this new report and add the staff to a tag can be found at the main article: http://staffwi.se/user-guide/reports#a631

To allow only certain staff within a 'staff tag' to view and approve an opt-in when logging into their staffarea

This new functionality will allow you to add a new Job Retention Scheme opt-in and allow you to allocate this opt-in to just staff within a staff tag.

  • Firstly ensure you have added your staff to be furloughed to a staff tag.
  • You then need to setup the new opt-in under settings > staff registration > Terms, privacy, consent, opt-ins, etc.
    • To help speed this process up we have now added a new option to be able to duplicate an existing opt-in to use as a basis for the new one:
    • You now have 2 more options when adding a new opt-in at the end of the page:
      • Make sure ‘use only for staff with these tags’ is ticked
        • Make sure this is ticked
      • Then add the staff tag you created to ‘Staff tags’
        • Add the tag here for the staff that are being furloughed
    • You must also tick the ‘Must agree to these terms on next login’ to ensure that the staff have to agree when they login to their staffarea.
    • This will now add this new opt-in just for those staff in that new staff tag to see when they next login to their staffarea.
    • Now activate the new opt-in by clicking here:​​​​

Full details can be found here for setting up a new opt-in: http://staffwi.se/user-guide/settings/staff-registration#a223

Contact staff within a 'staff tag' to inform them to agree to new Job Retention Scheme terms

At this point you should have completed the following:

You can now contact the staff with the new furlough staff tag to advise them to login to their staffarea to agree to the new Job Retention opt-in. There are 2 ways to do this:

  • If you are still in settings > staff registration > Terms, privacy, consent, opt-ins, etcyou can click on the tag here in the list to see the following options:
    • Click on Contact staff within this tag to email those staff
    • The email dialogue will appear to email the staff with this tag:
    • Also select the job type as Job Related
  • You can also simply go to Message center > Send message in the top menu
    • Then add the recipient manually by typing 'tag' to being up a list of staff tags in the system