Shifts

  1. Upcoming jobs tab
  2. Day tabs

Upcoming jobs tab

The Upcoming tab breaks down all upcoming jobs and their shifts

  • This shift tally is grouped as follows:
    • All jobs
      • A tally of the status of all future shifts
    • Individual jobs
      • A tally of the status of all future shifts for each job
  • The progress bar for each is the percentage of all upcoming shifts that have a booking status of booked
    • Red: There are shifts still to book within the next 7 days
    • Orange: There are shifts still to book within dates 7 - 30 days away
    • Green: There are shifts still to book for dates after 30 days +
  • The totals in each row in each block are:
    • Scheduled
    • Not booked
    • Booked
    • Booking confirmed
    • Brief confirmed
    • Checked off

Day tabs

Each date tab contains a list of shifts grouped by the job

You have the following tabs:

  • The tabs are as follows
    • Today
    • Tomorrow
    • Day after tomorrow
    • Calendar picker
      • Use the calendar to pick any day to view
  • The numbers within the tabs represent:
    • Today and past days
      • Grey: Total shifts
      • Green: Total shifts checked in
      • Red: Total shifts not booked
    • Tomorrow and future days
      • Grey: Total shifts
      • Green: Total shifts checked off
      • Red: Total shifts not booked

Filter, sort, download and print the shifts within the selected tab

  • You can filter by
  • You can sort by
  • You can download and print

You can click to expand a job block to see the shifts for that job and the status log thus far:

Each shift being worked can show the following status updates:

  • Job name
  • Staff details
    • Name
      • You can click to go to the staff profile
    • Staff status badge
    • Primary ID RTW document indicator (eg, Passport, National ID card)
      • Red: The document has been added
      • Orange: The document has been added but not yet verified
      • Green: The document has been added and verified
      • Gold: The document has been digitally verified
    • Secondary ID RTW document indicator (eg, Visa)
      • Red: The document has been added
      • Orange: The document has been added but not yet verified
      • Green: The document has been added and verified
    • Terms, consents and opt-ins
      • Red: Not all required terms have been agreed
      • Green: All required terms have been agreed
    • Dietary requirements
      • If added to their profile click to view
    • Medical conditions
      • If added to their profile click to view
    • Covid vaccination status
      • Red: Not going to get vaccinated
      • Black: Not vaccinated yet but will be
      • Orange: Had 1st does of 2
      • Green: Fully vaccinated
  • Shift details
    • Booking confirmation email
      • Green: Booking confirmation sent and approved
      • Amber: Booking confirmation sent and not approved
      • Grey: Booking confirmation not sent
    • Briefing email
      • Grey: Brief not sent
      • Amber: Brief sent and not approved
      • Green: Brief sent and approved
    • Role
      • The role they are booked onto this job as
  • Phone number
    • Click to open the communication dialogue to message this staff
  • Shift time
    • Shift start - shift finish (total break time in minutes [total break time paid in minutes])
  • Shift address
    • Click to view the address in Google Maps
  • Booked by
    • The person who booked the shift with the date and time stamp
  • Checked off
    • The person that checked off the shift with the date and time stamp. This can be done by:
      • The agency uses the options button
      • The staff via the auto reminders when setting up a job:
        • By clicking on the link in their automatic reminder
        • By clicking the check-off button on their shift in their staffarea
  • Temp check
    • Temperature check of staff with an accompanying photo
    • Can be turned on or off when setting up a job
  • On route at
    • Staff informing you when they have left to get to the shift
    • Time and date stamp of when staff said they were on route via
      • An automatic reminder message is added when you set up a job
      • Button on their staffarea dashboard
    • See: On Route
  • Running late
    • Can add the time of staff arrival if running late
  • Checked in by
    • This only shows on the Today tab for today's shifts
    • Staff check-in time/date stamp, GPS location (if granted access) or Photo backup
    • See: Check in/out
  • Break
    • Date and time stamp of when staff logged the start time and end time of their break
  • Signed off by (does not show on shifts in the future)
    • This only shows on the Today tab for today's shifts
    • If manager approval is required on-site can enable this feature
    • Click the eye icon to see the full name and signature
    • See: Shift approval
  • Checked out by
    • This only shows on the Today tab for today's shifts
    • Staff check-out date and time stamp
    • GPS location (if granted access) or Photo
    • See: Check in/out

You have the following Options for every shift:

  • Click on Options
  • Check-in / Check out
    • This only shows on the Today tab for today's shifts
    • For the agency to check field staff in and out
  • Check-off
    • For the agency check off staff ahead of their shift
  • En route
    • For the agency to mark the staff as en route
  • Running late
  • Staff notes
    • Opens the staff evaluation dialogue to add notes for this person for this shift
  • Send message
    • Opens the communication dialogue to message this staff
  • Duplicate
    • To duplicate this shift
  • Show associated staff
    • In case of dropouts, this will show all staff that was ever associated with this shift, and the ability to contact them:
      • Shortlisted
      • Applied
      • Invited
      • All staff in a 10-mile radius