Payroll batches

  1. Payroll batches explained

Payroll batches explained

Under 'Payroll > Payment batches' you will see all the payroll exports you have ever run via Staffwise. Each batch has the following information:

  • ID
    • This is an automatic ID given to the batch for reference
  • Date
    • This is the date the payroll was exported
  • Created by
    • This is the user account that created the payroll
  • Shift range
    • This will tell you the first shift date and the last shift date contained with that batch
  • Shifts Qty
    • This will tell you how many shifts are contained within this batch
  • Staff Qty
    • This will tell you how many staff are contained within this batch
  • New starters
    • This will tell you how many new starters are contained within this batch
  • Total amount
    • This tells you the total amount to be paid
  • Comments
    • You can click in this column to add any comments relating to this payroll batch

You also have the follow actions for each batch:

  • Download > Download
    • This will allow you to download the main payroll file again
  • Download > Download new started
    • This will allow you to download the new starters file again
  • Actions > View shifts
    • This will allow you to view a list of shifts contained within the payroll batch
  • Actions > Cancel the batch
    • This will allow you to reverse this payment batch if it was made in error. This will:
      • Move the shifts back into awaiting payment
      • The shifts will no longer be marked as paid in the staffarea and throughout the system
      • Remove the payroll batch from 'Payroll > Payment batches'
  • Actions > Email staff
    • This allows you to email staff contained within this payroll batch